2010 Tx Scholastic Southwest Collegiate High School Middle School Elementary Primary What is Where? Some Rules Chess In Education Standings Alpha PreRegs PreRegs by Section Team Rooms Side Event 2009 Results

Tournament Rules

Parent's and Coaches Duties

How to read a Pairing Chart

How to read a Wall Chart

TD Staff


Tournament Rules

All rules referenced below refer to the USCF Official Rules of Chess, 5th Edition, as amended. A copy of this rule book with amendments is available for reference in Chess Control or Tournament Headquarters.

1.    Who is allowed in the tournament playing hall. Only players with games in progress, and designated tournament officials are allowed in the playing hall during games. Coaches, parents and other advisors may assist players, if necessary, in finding their boards and/or obtaining clocks, but they must leave the playing area when the games begin, or at the discretion of the Section Chief Tournament Director (TD). Note that the Section Chief may decide to Open the playing hall for spectators to sit in the back. This is at their option and they do not need any reason to close the playing hall.

2.    Tournament Directors (TD’s). Only those individuals specifically appointed as Directors and Assistants for this tournament may act in that capacity.

3.    Kibitzing. No one other than a designated TD or Assistant TD may intervene in a game. Any advisor with a concern about a game or player should contact a TD. If a player needs to communicate with anyone other than his/her opponent or a TD, he/she must contact a TD, who must be present during the conversation. Any communication by a player with someone other than an opponent or TD may be grounds for forfeiture of the game or expulsion from the tournament, depending on the severity of the offense (See rule 10).

4.    Photography. Flash photography is not allowed at any time. Photographs are allowed only before the beginning of each round. (Only official tournament staff and/or news media approved by tournament staff will be allowed to take photographs at other times; they will do so as unobtrusively as possible).

5. Pairings and Wall Charts. For this tournament all posted tournament charts will use the following color coding:

Primary Championship, JV Section  and K-1 Championship - Yellow Paper

Elementary Championship,  JV Section and Novice- White Paper

Middle School Championship,  JV Section and Novice - Green Paper

High School Championship & JV Section - Red Paper

Southwest Collegiate - Blue Paper

Shortly before each round, an alphabetical list of game assignments will be posted for each section. (click for instructions about how to read a pairing list). After each round is completed, TD’s will post an updated, cumulative cross table showing the results of each round. Players, coaches, and parents should check these charts for accuracy. In case of suspected errors, notify Tournament Headquarters immediately, providing as much documentation/verification as possible (score sheets, opposing players, witnesses, etc.).

6.    Pairing Software. Swiss Sys Version 7.56 will be used. Pairings created by this program are considered legal and may stand even if a pairing is not ideal. This is especially true if pairings have been posted. If the program is having trouble pairing a round or if the the scores of the paired opponents are too different (e. g. a player with 3 points is playing a player with 0 points), the team flag may be turned off. This means that you may then start playing team mates.

7.    Byes. If we have an odd number of players in a section, one player will be assigned a bye for the round. The computer pairing program (Swiss-Sys) will determine who is to receive the bye, using official USCF pairing rules. The player will be noted on the pairing sheet and will receive a full point for that round. Players receiving a bye should report to the Section TD at the microphone prior to the beginning of the round. The section TD may assign this player to a game if an opponent becomes available (because of no-shows, pairing errors, etc). No player will receive more than 1 such bye during the course of the tournament. Full points are only given when the bye is assigned by the computer pairing system. Players who request a bye in advance (before end of round 2 and before receiving a full point bye or forfiet win) will receive 0.5 points for the first missed round and 0 points for any additional missed rounds.

8. Dress. Swimwear is not permitted at the board. Any player appearing without a shirt or in wet clothing will be sent out to change while his/her clock runs.

9.    Behavior. Players must be quiet in the tournament room while games are in progress. They should not engage in any behavior that is distracting to other players. All games in the tournament room are official tournament games; no practice games or skittles will be allowed in the tournament room. All players, coaches and parents are expected to exhibit good sportsmanship and courtesy at all times.

10. Food and Beverages. Food and beverages are not permitted in the tournament room. Exception: plain water in a closed container is allowed, only if it is tightly closed immediately after each use and is never placed on the playing table. Water from hotel water stations is also allowed.

11. How to find a TD. During play, if you have a claim, complaint, or question of any kind, quietly tell your opponent that you are calling a TD, stop both clocks and raise your hand. A TD will come and assist you. Clocks must be kept running at all times, except when calling a TD.

12. To make a claim. Call a TD immediately. Claims about positions or situations no longer in existence on the board generally cannot be considered.

13. If you do not stop the clock. If you fail to stop both clocks while making a claim, you will lose whatever time elapses on your clock during the process.

14. When your game is over. When you and your opponent agree that the game has ended, shake hands, fill out the Results Sheet (see example, page 16), and raise your hand to wait for a TD, who will confirm the results of the game by asking both you and your opponent about the outcome of the game. The TD will then keep your Results Sheet. (Note that in some sections, the Section Chief TD may have players turn in result slips directly to the results table.) Results agreed upon are binding, be sure that you clearly state what you are agreeing to (win, loss or draw). Only then should you reset the pieces so that the board will be ready for the next round. Do not talk to anyone else until the results are turned in. Players leaving the area without turning in their results will be scored as a double forfeit. Do not leave the tournament hall until the TD has your results sheet. Please take all personal items with you when you leave the tournament hall, since you will not be allowed to re-enter the room. Items left at the table may only be retrieved by a TD.

15. Leaving the room during play. Players may leave the room briefly (for restroom, etc.) without asking permission from a TD, but you must tell your opponent you are doing so. During your absence, your opponent may make his or her move and start your clock. You may NOT discuss or analyze your game, nor consult any written material, notes, your coach, your parents, or your teammates while away from your board. While your game is still being played, speaking to anyone about anything can raise suspicion. If you are going to be gone from your board for more than 10 minutes, notify a TD .

16. Setting the clocks. Time controls and appropriate clock settings are listed below. Do not add an extra minute on analog clocks (that rule was changed several years ago). Set time-delay clocks for a 5-second delay. If your opponent does not understand your digital clock or the delay mode, you must explain the operation of the clock and the delay mode before the game begins. Use of the delay mode will restrict both players’ ability to claim an Insufficient Losing Chances draw. See rule 32.

17. Preferred clocks. Generally, the player of the black pieces has the choice of which players’ clock will be used. However, if either player has a digital clock with a time-delay feature, and he/she wishes to use it, the game must be played in the time-delay mode with that clock. If you have a delay capable clock, you must use the delay. Digital clocks that do not have a time delay on it do not have precedence over mechanical clocks and the player of the black pieces will have the choice of clocks.

18. Placement and use of clocks. All clocks will be placed so that they are facing a uniform direction as indicated by the tournament director. Do not touch the clock between moves; remove your hand entirely after you depress the button. Players must depress the clock button with the same hand they use to move the pieces, and neither player is allowed to pick up the clock.

19. If you have no clock. If you do not have a clock, try to borrow one from another player. Be sure the clock has his/her name and school on it and that he/she knows your name and school. If you obtain a clock after the game is in progress, have a TD set the clock for you. He or she will divide the elapsed time equally. The tournament staff does not furnish clocks. If a game is moving too slowly and has the potential to delay the beginning of the next round, a tournament director may place a clock at that board, dividing the remaining time equally. This could potentially put both players in immediate time pressure, such as five minutes each.

20. How to begin if your opponent is absent. If White is absent, Black should promptly start White’s clock when the round begins. If Black is absent, White may start Black’s clock without moving or may make one move and then start Black’s clock. (This is a rules variation, normally if Black is absent, White should start his own clock and make a move.) Exception: During the first round of the tournament, Tournament Directors might choose to change the pairings for players with absent opponents, since usually a number of pre-registered players fail to arrive. In this case, follow the instructions of the Tournament Directors. Some TD's may also choose to repair on the 5th round.

21. Absent or late opponent. If your opponent arrives late, you may not obtain a time advantage without starting a clock. If your opponent does not arrive before his/her entire time has elapsed, you may claim a win by forfeit. (Raise your hand when your opponent’s flag falls, so a TD can verify that you won by forfeit.) It is important to indicate on the Results Sheet that this game was un-played, since the player who forfeited will be withdrawn from the tournament, unless he has an excuse acceptable to the Tournament Director.

22. If both players arrive late. If both players are late arriving for the round, raise your hand for a TD to come and set your clock. He or she will divide the elapsed time equally.

23. Scorekeeping. Scorekeeping is required. The only reasons to not notate are because of religious reasons, not knowing how or a medical condition.  The TD may sutract 5 minutes for players in any section who do not record their moves. This does not mean that you do not have to keep score. If you know how to keep score then you should. (If the time control is G/30, the TD may instead add 5 minutes to the opponents of the of those not keeping score for valid reasons.) Note that in the Elementary Championship, Middle School Championship, High School Championship and Southwest Collegiate, it is expected that all players learn to notate by the end of the 4th round. Notating is not that difficult.  Novice and Primary Sections will be excused from Notating at the TD's discretion but the TD may still access the time penalty. Players must ask for the penalty with plenty of time left. (You may not ask for the 5 minute penalty when the opponent has less than 10 minutes left.)

24. Recording moves. Your score sheets are included in this booklet. If both players have more than 5 minutes left on their clocks, both players should record their moves (“keep score”). (Very young players who have not yet learned to keep score may be excused from this requirement.) If either player has less than 5 minutes left, neither player is required to continue keeping score. A completed score sheet is not required to win on time, since all games in this tournament are played at a “sudden death” time control; however, you must have a complete score sheet to claim a draw by repetition or by the 50-move rule, or to challenge such a claim by your opponent. A complete score sheet is defined in the USCF’s Official Rules of Chess, 5th edition. Note that in the Southwest Collegiate that used increment, notating is required throughout the game.

25. Move then notate. This is now the USCF rule. This tournament is using a variation where a player may notate then move if manually writing down the moves. Excessive erasing will be one of the grounds for a TD to make a player move then notate.  Players using the Monroi Scorekeeping system are required to move then notate. If you opponent is using the Monroi System please keep the following things in mind. Tell the TD if the person using the Monroi is making too many 'moves'. In other words if a player seems to be doing a lot of writing on it, please tell the TD. Make sure the player does not leave the table with the Monroi.  Make sure the unit has the Monroi logo.  Other devices are not allowed to be used as a scorekeeping system. The Monroi logo is the following:

26. There are not enough TD’s to watch every game so we are using Variation 11H1 of the rulebook. There are not enough TD’s to watch every game so we are using Variation 11H1 of the rulebook. This means that TD’s will not call illegal moves. Thus a TD will not call a move that leaves a king in check or a move where a Knight goes to a wrong square. Not calling illegal moves does not mean that TD will allow a player to make two moves in a row or will not make a call on other ways to cheat.

27. Players at the top 5 boards in each Championship section will be given special carbonless notation sheets to record their games. As games at these boards are completed, Tournament Directors will collect the score sheets. These score sheets may be reproduced for possible inclusion in the tournament bulletin.

28.  If you have an outstanding or interesting game, ask the TD for a duplicate score sheet. Copy your game onto the duplicate sheet, correcting any errors, and turn into the TD or results table. If requested by a Tournament Director or tournament staff, you must allow your score sheets to be copied. At various times throughout the tournament, we will have an Expert or Master player available to help you analyze your games. Take your score sheet when you go to meet with this experienced player, and he or she can tell you how to improve your play.

29. Touch-move. The touch-move rule is always in effect. If you intentionally touch your piece, you must move that piece if it has a legal move. If you intentionally touch your opponent’s piece, you must capture that piece if possible. Pieces that are accidentally knocked over, brushed with a palm as you reach for another piece, hit with an elbow, or otherwise inadvertently touched do not need to be moved. If you need to adjust a piece because it is extremely crooked on the board, you must say, “adjust” before you touch the piece. Do this only on your own time, never on your opponent’s time. Players are not required to move the piece that they have adjusted in this way.

30. Castling. When castling, it is proper to touch the king first. There is no penalty for touching the rook first. However, if castling is illegal, you will have to make another legal move with the piece you touched first.

31. Winning “on time.” To claim a win on time, stop both clocks while your opponent’s flag is down and yours is still up (on a digital clock, when your opponent’s indicator light is on, and yours is still off) and state your claim to your opponent by saying, “Flag.” If your opponent does not immediately agree, call a Tournament Director and show the clock to him or her. You must call your opponent’s flag down yourself. No one else can call attention to a flag-fall. If you wait until your flag also falls, the game is drawn, regardless of whose flag fell first.

32. Mating material needed to win “on time.” To win on time, you must have sufficient material to checkmate. Examples of insufficient mating material are (1) one Bishop and King, (2) one Knight and King, (3) two Knights and King if your opponent has no pawns, unless there is a forced win. If your opponent runs out of time, but you have insufficient material to checkmate, the game is a draw.

33. Insufficient Losing Chances. If it is your move, you have less than 2 minutes remaining on your clock, and your flag is still up, in certain circumstances you may stop both clocks and ask a tournament director to declare the game a draw based upon insufficient losing chances. This is different from a “book draw,” and requires a position in which a Class C player (1500 rating) has a greater than 90% chance of avoiding a loss to a Master (2200 rating) with ample time for both. It is a judgment call by the Tournament Director whether or not to allow the claim. You can claim such a draw with King and Queen vs. King and Queen, King and Rook vs. King and Rook (no other material), in many opposite-color Bishop endings, or if you have an overwhelming material advantage, such as King, Queen, and four Pawns vs. King and a single blocked pawn, (in this case, you would be claiming the draw only because you lack sufficient time to force a checkmate). But a position such as King, Rook, and a Pawn for each side, even if “drawn” in theory, would probably allow a Master too great a chance to outplay a C player, so your claim would likely be denied. If a game is being played using a clock’s time-delay feature, no claims of insufficient losing material will be considered, since a player in such a position should be able to maintain his/her game without running out of time. This game would likely be drawn by the 50-move rule or the threefold repetition rule.

34. A Tournament Director has four choices when asked to rule on an insufficient losing chances claim. He/she may (1) declare the game a draw, (2) deny the claim, and if the claim is deemed frivolous or obviously incorrect, deduct one minute from the claimant’s time, (3) if the validity of the claim is uncertain, temporarily deny the claim, making no adjustment of the claimant’s remaining time, and inviting the claimant to make the claim again later, if the opponent is making no progress, (4) if the game is not already being played with a time-delay clock, replace the game clock with a clock set for a 5-second delay, with the time per side adjusted so that the claimant has one-half of his/her remaining time, and the opponent has all his/her time remaining. The game then continues to completion, using the delay mode. This last method is the preferred choice for some TDs and can be used during this tournament at their discretion. This is called liberal clock substitution. It is recommended that players find out the section chief's preference for clock substituting.

35. A claim of insufficient losing chances is also an offer for a draw, and if the opponent accepts this implied draw offer, the game is drawn. Note that any draw claim is a draw offer. Even if the TD turns down the draw claim, the draw offer is still in effect.

36. Illegal moves. No one other than the players involved in the game or a Tournament Director may point out an illegal move. Since most games in this tournament cannot be constantly watched by a Tournament Director, the director will refrain from correcting illegal moves that he/she notices. The TDs reserve the right to call illegal moves in the Novice and Primary Sections even if not all games are being watched. See also rule 26.

37. If each player has more than 5 minutes left on the clock, and if an illegal move is pointed out before each side makes 10 additional moves, the position immediately before the illegal move is reinstated. The clocks are not readjusted in this situation. An illegal move stands if both players make 10 more moves without pointing out the illegal move. If you notice right away that your opponent has made an illegal move, restart his/her clock and allow him/her to take back the illegal move and make a legal one, remembering that touch-move is in effect. You may stop the clocks and raise your hand if the opponent makes an illegal move and punches the clock. The TD can add two minutes to the opponent of the player who makes an illegal move. Do not add the time to your own clock; a Tournament Director must make (or supervise) the clock adjustment.  It is a good idea to write down both player's times before a clock is adjusted. If you notice that an illegal move was made more than one move earlier, so that the board will need to be reset, stop both clocks, and call a Tournament Director for help.

38. During the final 5 minutes on either player’s clock, an illegal move will be corrected only if it is noticed and brought to the attention of the Tournament Director before 2 additional moves are made by the opponent of the player who made the illegal move. If your opponent makes an illegal move and then starts your clock, stop both clocks and raise your hand for a Tournament Director. Two minutes will be added to your remaining time and your opponent will be required to make another move, with touch-move in effect.  Do not add the time to your own clock; a Tournament Director must make (or supervise) the clock adjustment. It is a good idea to write down both player's times before a clock is adjusted.

39. Game restarts. If you notice an incorrect starting position before 10 moves have been made (for example, if the Queen and King were placed on the wrong squares), a TD must restart the game from the correct position. Both clocks should be stopped while you reset the board, and the elapsed time on the clock will stay the same; do not adjust the time on the clock.

40. The 50-move rule. If 50 consecutive moves by each side elapse without a capture or a pawn move, either player may claim a draw. This rule does not require a lone King or any other particular material. A correct score sheet record (as defined in the USCF’s Official Rules of Chess, 5th edition) is required to make this claim.  In the last 5 minutes of either player’s time, a director may observe and/or count moves or he may use a clock with a move counter. A director may count by keeping score or by checkmarks or a combination of both. If the move counter is used, it is up to the players to immediately notify the director if a move erroneously counted or not counted. A player can request that a TD count for the 50 move rule.

41. Triple occurrence of position. You may claim a draw if your opponent’s completed move results in a position on the board to appear for a third time, or if it is your move and the move you intend to make will cause a position to appear for the third time. “The position” means all pieces and pawns of both sides are on the same squares, with the same castling and en passant rights, and with the same side on the move each time. The moves which occur between the occurrences of the position are irrelevant. It must be your move in order for you to make the claim. Don’t make a move and start your opponent’s clock, or it will be your opponent’s move and you cannot make the claim. Tell your opponent the move you will play, state your claim, and stop both clocks. If your opponent disagrees, raise your hand for a Tournament Director. If your claim is denied because there was no triple repetition, two minutes may be added to your opponent’s remaining time. Your score sheet will not need to be complete, but it must be adequate to verify your claim. Moves filled in after you make the claim do not count toward an adequate score sheet. If less than 5 minutes remain on either player’s clock, a Tournament Director may also observe the game to verify triple occurrence of position. Note that claiming this draw is the same as a draw offer. If the claim is not upheld by the TD, the opponent has the right to see your move and decided whether or not to accept your draw offer.

42. Offering a draw. When offering a draw, use clear wording that cannot be misunderstood. “I offer you a draw,” or “Will you accept a draw?” are appropriate ways to make such an offer. Do not simply offer a handshake, since your opponent might interpret that as a resignation. To offer your opponent a draw, make your move on the board, clearly state your draw offer, and then start your opponent’s clock. Your opponent can accept your offer until the opponent intentionally touches a piece. You cannot retract the draw offer during this time. If he accepts the offer, the game is over. (If he intentionally touches a piece without accepting the draw, the game continues.) Do not continue the game in the tournament room once a draw offer has been accepted. You cannot agree to a draw after the game has already ended for some other reason.

43. Resigning. If you choose to resign your game, say “I resign,” or tip over your King, then offer a handshake to your opponent. Do not simply offer a handshake, since that can be misinterpreted. Always remember to congratulate your opponent (shake hands and say, “Good game”), since this is a mark of good sportsmanship.

44. Team captains. In the final round of the tournament, you may ask your team captain/coach for advice regarding offering or accepting a draw offer only if he/she has not been in the tournament room and is not aware of the current or past position of your game. Do not stop the clocks, but summon a Tournament Director to accompany you outside the tournament room to talk to your team captain/coach. You may say nothing to the coach except “Should I offer/accept a draw?” Your coach can only reply “Yes,” “No,” or “It is your decision.” Team captains/coaches may not impose any result; they can only recommend, since each player is responsible for the result of his/her own game.

45. End of game. If checkmate or stalemate occurs, a player resigns, or a player accepts a draw offer, the game is over. If a player announces checkmate and the opponent agrees that it is checkmate, the game is over when the results slips are signed. The decision reached by the players is final and cannot be changed (even if a Tournament Director, spectator, or another player notices that the position was not actually a checkmate or stalemate). A completed game cannot be resumed, even if both players agree. The players should go together to turn in the results sheet at the Results Table to verify that the correct result is recorded or alternately give the result slips to the TDs. Note that is is bad sportsmanship and against the rules to claim a win on checkmate or a draw on stalemate whent the player making the claim knows that the claim is wrong.

46. No Progress. A Tournament Director who is watching a game may stop the game and declare the game to be drawn if no progress is being made, regardless of the material advantage on the board. (For example, if a player does not to know how to achieve a checkmate with the remaining material, and if he/she instead just continues to aimlessly check the opposing King, rather than progressing toward a checkmate.) Such a ruling is a judgment call by the Tournament Director. A player should not ask for such a ruling. Instead he/she should keep a complete score sheet in order to eventually claim a draw by threefold occurrence of position or by the 50-move rule. (This is a rule variation.)

47. Withdrawing or missing a round. If you will not be playing a round, you must notify the Tournament Director as soon as possible. Do not simply tell one of the Tournament Directors who is working on the tournament floor, since he/she may not be able to leave the tournament room to give the message to those who are preparing the pairings for the next round. You, your coach, or your parent must go to the Tournament Directors’ headquarters immediately after you complete the previous round, or earlier if possible. If you find that you will miss the first round of the day, contact the Tournament Directors’ headquarters about one hour before the first round begins. There is a phone in the TD headquarters. If you are away from the hotel, you can call the hotel switchboard and ask for tournament headquarters.

48. If you fail to give adequate notice about missing a round, you will be withdrawn from the remainder of the tournament if you do not have an excuse that is acceptable to the Tournament Director. The Chief TD may fine players an amount equal to the entry fee, to those who do not give adequate notice for missing a round.

49. Tie breaks. All players having the same final score may claim the same “place.” You may change the plate on your trophy (at your own expense) to reflect this. The following tiebreak system order will be used to determine which tied player receives which trophy. For a description of each of these tiebreak methods, see the USCF’s Official Rules of Chess, 5th edition. If you want more details about how these tie breaks are calculated, you may look at a copy of this rulebook in the Tournament Directors’ Headquarters, in the Tournament Headquarters. 1. Modified Median 2. Median 3. Solkoff 4. Sonnebron-Berger 5. Cumulative.

50. Team Scores. Team scores are composed of the total points of the four top-finishing players of the team. A team must have a minimum of two players to be included in the team standings. When team scores are identical, trophies will be decided by totaling the following tie breaks of the top four players. 1. Total Individual Median 2. Total Solkoff 3. Total Sonnenborn-Berger 4. Total Cumulative.

51. Awards. Please do not ask Tournament Directors about your chances for a trophy. No awards will be announced until the Awards Ceremony for your section.

52. Individual Trophies. Individual trophies will be awarded to the top 20 individuals in each section (except for the Southwest Collegiate which awards top 10 plaques). Tie breaks will be used when players have the identical scores.

53. Team Trophies. Trophies will be awarded to the top 15 teamsin each section except for the colloegiate which awards top 5. Teams are composed of players who currently attend the same public or private school, or home-schooling students who currently belong to the same local home-school support organization. It is not necessary for a school’s chess team to be an official extra-curricular activity of the school. If you have questions about who is eligible to play on your team, talk to a Tournament Director in Tournament Headquarters.

54. Honorable Mention Awards/Medals. Honorable Mention Awards will be awarded to players who finish with a positive score but do not earn trophies. A positive score is defined as 4 points in a 7 round tournament. All players receive medals (except for collegiate.)

55 Conduct. The organizers of the tournament and the Houston Hilton Americas, individually and severally, reserve the right to disqualify from the tournament and have removed from the premises, any participant who behaves in a manner deemed dangerous to other persons or the property of others.

56  Note a rule change:  Schools like Texas Academy of Math Science at UNT and also The University of Texas at Brownsville and Texas Southmost College Mathematics and Science Academy have been defined by the Texas Chess Associations to be High Schools and may not play in the Collegiate.

Sample Results Reporting Form:

(actual form may vary)



Settings for clocks:

Time Control Setting for Analog Clocks Setting for Digital Clocks with delay
G/30 5:30 0:30 hours or 30:00 minutes
G/45 5:15 0:45 hours or 45:00 minutes
G/50 5:10 0:45 hours or 45:00 minutes
G/60 5:00 1:00 hours or 60:00 minutes
G/65 4:55 1:00 hours or 60:00 minutes
G/75 4:45 1:15 hours or 75:00 minutes









Parents and coaches are very important to the smooth operation of any scholastic chess tournament. Please read the following list of parents and coaches duties. If you have any questions, feel free to see a Tournament Director.

 1. At time of registration, you should provide complete written information on all students who will be attending the event. If you need to make any corrections, make sure all necessary forms are completed during the registration period.

2. Communicate with Tournament Directors about any scheduling issues. If for any reason a player needs to skip a round or will be late for a round, you MUST inform Tournament Headquarters (prior to the beginning of the tournament if possible).

3. If a player must withdraw from the tournament because of an emergency or illness, notify Tournament Headquarters ASAP.

4. Offer moral support to your players. Berating a child after a loss won’t help their self esteem.

5. Make sure your players exhibit good sportsmanship. Set a good example by refraining from bragging about your students’ victories or agonizing about their losses. Hazing, taunting, or otherwise harassing other players and/or teams is prohibited. No player, coach, or parent should use offensive language at any time.

6. Provide instruction for your players before and after the rounds. No instruction may take place during the round. No player should have any communication with you until after the game is over.

7. Help your players find their pairings on the posted pairing sheet, and help them find the right boards. Help them set their clocks if necessary.

8. Check the cross tables for accuracy and report any errors to Tournament Headquarters.

9. It is extremely important that all players from the same team have the exact same team code. If the codes are not identical, the computer will not consider all your players to be on the same team, which will make a big difference in your team standings. Report any differences to Tournament Headquarters immediately.

10. As players complete their games make sure they have turned in their results.

11. Make sure your players stay out of trouble at the hotel and that they do not disturb the tournament site, other players or hotel guests.

12. Stay on-site or arrange for another adult supervisor to stay on-site to supervise your players. Tournament officials are too busy running the tournament to be responsible for players’ safety and behavior. It is your job to monitor your players’ activities.

13.  Help maintain proper order at the tournament site. Remind the students to pick up and dispose of their own trash and keep up with their chess equipment.

14. If you would like to help with the tournament, check with someone in Tournament Headquarters to see what you can do to help.

15. Make sure the players have fun! With the stress of the competition they need to unwind and relax after their games.

16. No players will be allowed in the tournament hall in a bathing suit. All players must be dressed properly (shoes and shirts required).

In case of a question go to Tournament Headquarters.

How to Read a Pairing List.

Pairing lists show game assignments for the current round. Shortly before the beginning of each round the Tournament Directors will post in several locations an alphabetical pairing list for each section. Sections will be posted on colored paper and that color will remain the same throughout the entire tournament.

A pairing list shows players their board assignment, color assignment (black or white), and the name of their opponent for the current round. Following is a short sample list of alphabetical pairings:

Sample State Tournament - Elementary Championship SectionBoard Assignments for Round 3
Player            Color     Opponent               Board #
Ballom, Stephanie Black Vs. Gomm, Clayton (934)    on board 405
Black, Nick       Black Vs. Morone, Ryan (895)     on board 409
Cardinale, Cooper White Vs. Sullivan, Joshua (939) on board 403
Dixon, Ryan T     White Vs. Symank, Mark (880)     on board 406
Gomm, Clayton     White Vs. Ballom, Stephanie(904) on board 405
Greig, Brett      White Vs. Trammell, Tim (870)    on board 407
Harry, Mason Roy  Black Vs. Ross, Travis (965)     on board 401
Martin, Taylor N  White Vs. Pernes, Meagan (1003)  on board 402
Mayes, Jonathan D Black Vs. Searway, Ben (876)     on board 404
Maynard, John     Black Vs. Pernes, Tyler (769)    on board 408
Morone, Ryan      White Vs. Black, Nick (636)      on board 409
Pernes, Meagan    Black Vs. Martin, Taylor N (990) on board 402
Pernes, Tyler     White Vs. Maynard, John (955)    on board 408
Ross, Travis      White Vs. Harry, Mason Roy 1036) on board 401
Searway, Ben      White Vs. Mayes, Jonathan (1200) on board 404
Sullivan, Joshua  Black Vs. Cardinale, Cooper(635) on board 403
Symank, Mark      Black Vs. Dixon, Ryan T (914)    on board 406
Trammell, Tim     Black Vs. Greig, Brett (799)     on board 407
Whittaker, Daryn BYE

To read a pairing list, first find your name in the alphabetized column on the left. The next column is the color you will be playing, the 3rd column is the name of your opponent and the last column is the board number where you will play your game. On the sample above, please note that Daryn Whittaker has a BYE. E was assigned a bye because there was an odd number of players in his section. He will receive a full point for the bye just as if he had played and won his game. Note that unpaired is not the same as a BYE. Unpaired usually means that a player has been withdrawn from that section. If this is a mistake, please inform the tournament staff as soon as possible.


How to Read a Cross Table

The cross table (also known as "wall charts") show the cumulative results of all rounds of the tournament. Cross Tables are updated after the completion of each round. These charts will use the same color coding as the pairing charts. A sample cross table is shown below:

   Name	                Rd1	Rd2	Rd3	Rd4	Rd5	Total
   Rating  USCF #	Scores............................. 
1  Benjamin Suite	B9	W5	B6	W7	W3	
   1296   12719544	1.0	1.0	2.0	3.0	4.0	4.0
2  Joseph Godawski	W13	B7	W4	B3	W8
   1145   12753315	1.0	2.0	3.0	3.0	4.0	4.0
3  Richard Benson	B10	W11	B5	W2	B1
   941    12725213	1.0	2.0	3.0	4.0	4.0	4.0
4  Jesse J Ferry	W14	B17	B2	W8	B13
   891    12768002	1.0	2.0	2.0	2.0	3.0	3.0
5  Jaime Guevara	B15	B1	W3	W17	B9
   849    12764275	1.0	2.0	2.0	3.0	4.0	4.0
6  Tim Thompson		W16	B12	W1	W9	B10
   842    12762774	0.5	1.5	1.5	1.5	2.5	2.5

The first row indicates the color and number of the player you played. In round 5, Benjamin Suite (#1) played white against Richard Benson (#3). The second row shows player information (rating and USCF number) and shows your cumulative score by round.

Players are usually listed in the order of their pairing numbers, which are based on their pre-tournament ratings. The pairing number is the number preceding the players name. It is possible for pairing numbers to change if new players enter the tournament, and if they have a higher per-tournament rating than yours. Don’t worry – the computer will adjust all data to keep the information accurate.

Byes that you have requested in advance will be listed on the cross table. If you asked for any byes, please check to make sure they are listed in the correct rounds on the cross table.

Players, parents and coaches should check all the data on the cross tables after each round and report any problems immediately to Tournament Headquarters.


Chief Tournament Directors (Tentative)

Overall Chief NTD Francisco Guadalupe

Southwest Collegiate  TBA
High School Section TBA
Middle School Section TBA
Elementary Section TBA
Primary Section TBA
K-1 Chief TBA

Other Staff:

Computer Operators
Luis Salinas
Nancy Sawyer
Brenda Hardesty
Remi Ferrari
James Houghtaling Jr.

Blitz Directors

Bughouse Directors TBA

Chess Control/Onsite Organizer: Barbara Swafford

Special Referee: TBA

The tournament organizers wish to thank the many parents, coaches, and players who volunteered their time and energy to help with this tournament.